Privacy Policy

Last updated: September 18 2020



This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. 

Data Collected

Personal Data

Upon registering for an account on the website, we will collect the following information which can personally identify you:

  • First Name
  • Last Name
  • Email Address
  • University of Warwick Student ID number


If you decide to sign up for any trip on the website using we will collect the following additional information:

  • Mobile phone number
  • Next of Kin
  • Relevant medical conditions


Cookies and Tracking

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service.


You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service.


Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web browser. Learn more about cookies in the "What Are Cookies" article.


We use both session and persistent Cookies for the purposes set out below:

Essential Cookies

Type: Session Cookie

Administered By: Us

Purpose: This cookie uniquely identifies your session on the website and is essential to be able to authenticate a user on the website, without these cookies you will not be able to login to a user account on the website.

Functionality Cookies

Type: Persistent Cookies

Administered By: Us

Purpose: This optional cookie will store login information in order to remove the requirement for a user to re-enter their login information after leaving the website. The purpose of this cookie is to provide you with the convenience of not having to reenter login information.


Use of Personal Data


We will use your personal data for the following purposes:

  • To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
  • To administer trips: Your contact details will be made available to river leaders in the event of an emergency to contact you or your next of kin, your contact details will also be used prior to trips to inform you of any updates.


Access to Personal Data


Your personal information will be accessible to:

  • Warwick Canoe & Canoe Polo Exec Members: To administer trips and contact you to provide updates or in an emergency
  • Warwick Students Union: To provide the union with passenger information for trips.


Retention of Personal Data


We will retain your personal information only for as long as is necessary, as such we will remove identifying personal information from the website after a period of 1 year of inactivity.

You may view all information held about you at any time by visiting:

You may also remove all information held about you at any time by visiting: or alternatively contacting


Security of Personal Data

The security of your personal information is important to us, your data will be stored on a server at the University of Warwick owned by the University of Warwick Computing Society, your personal information will not be stored outside of the University.


Links to Other Websites

The website may contain links to other websites, we strongly recommend that you review the privacy policy of any external sites you visit. We cannot be held liable for any content of external sites.


Changes to this Privacy Policy

We may update our privacy policy from time to time, if this happens this page will be updated and the prominent “Last Updated” date at the top of this page will be updated.

You are advised to review this privacy policy periodically, any changes take effect from the moment they are posted on this page.


Contact Us

If you have any questions about this privacy policy you may contact us at: